Persons interested in coaching a Fall Season team must complete a Volunteer Registration Form indicating the desire to coach, complete AYSO Safe Haven training and have age-appropriate coaching certifications or attend trainings to obtain said certifications. Unfortunately, desire to coach a Fall Season team does not guarantee placement as a coach. All coaching applicants, whether new or returning, are reviewed by the appropriate Division Coordinator, the Regional Coach Administrator, Regional Referee Administrator, Child and Volunteer Protection Advocate and Regional Commissioner.
Approval of a coaching applicant is based on many criteria including but not limited to AYSO Safe Haven background check, coaching and referee certification level, field reputation, sportsmanship and disciplinary history, compliance with Pass Area AYSO Region 641, Area 1N, Section 1, and AYSO National Guidelines, Policy Statements and adherence and support of AYSO Philosophies. Generally Pass Area AYSO Region 641 is willing to give coaches an opportunity to become more educated and develop a coaching style; however, all coaches should be aware that the prime objective of Pass Area AYSO Region 641 is for players to have fun and develop their skills as an individual and a teammate. Coaches that lose sight of the primary goals of fun and development as a result of an excessive desire to win will be mentored and in extreme cases can be asked not to return to the coaching ranks.
Assistant Coaches, Requests and Retention
Many an AYSO coach began his/her coaching career as an Assistant. Being an Assistant Coach provides a perfect avenue for learning the game of soccer and developing a coaching style. Coaches should select an Assistant Coach that is dependable, willing to learn and above all interested in providing the players with an enjoyable sporting experience. It is the desire of Pass Area AYSO Region 641 that Assistant Coaches be developed in hopes that they eventually become Head Coaches.
AYSO National Guidelines strictly forbid player retention and/or team building by strategic placement or year-over-year retention of Assistant Coaches (and by extension his/her son/daughter). Pass Area AYSO Region 641 does sometimes place parent coaches together; however, this is generally avoided unless there is a significant underlying reason. The bar for what constitutes necessity has been raised considerably over recent years because, regrettably, claims of necessity historically have been and continue to be the most abused.
Coaches, Assistant Coaches, Parents and Players should be aware that attempts to circumvent this policy is a direct violation of the AYSO Philosophy of Balanced Teams and can be grounds for Volunteer disciplinary action.
Players are placed on Fall Season rosters based on the AYSO Philosophy of Balanced Teams. Each year coaches are asked to provide detailed evaluations of players in order to accurately balance teams the next season. Coach-generated evaluations are the cornerstone of team balancing. Inaccurate and/or careless evaluations can have far-reaching effects and often lead to player, parent and volunteer frustration and disappointment. Additionally, all evaluations are confidential and coaches should not share or discuss their evaluations with players or parents. Other variables that can affect player placement are factors such as Spring Select experience, positional expertise (goalkeepers) and historic volunteer support by parents.
Parents and volunteers should understand that no system for player placement is perfect and despite best efforts of volunteer regional staff there are always teams that experience more match day success than others. All AYSO regions strive to improve balancing each year and indeed no other board responsibility demands as many volunteer man-hours as team formation and balancing.
Additional Notes on Requests
Except as noted below requests in competitive divisions (U10-U19) shall not be considered.
In non-competitive divisions (U6-U8) Pass Area AYSO Region 641 will consider requests but there is no guarantee that a request will be granted. All requests will be reviewed for validity. Parents, players and coaches should be aware that the following requests are typically not granted:
- Transportation related requests
- Played another sport together
- Coach specific requests (“I want to play for…”)
- Practice field location
- Practice time or day
*Pass Area AYSO Region 641 is sensitive to requests to not being placed on a particular volunteer coach’s team when there has been a negative experience in the past. Requests of this nature are typically granted unless a parent has requested that his/her player not be placed on teams with the majority of coaches in the division. Additionally, parents should exercise caution when making such a request and be prepared to share their reasoning in detail. In all cases a request based on historical wins and losses shall be denied.
*Siblings and children living in the same household and whose age and gender dictate said players would play in the same division shall always have the option to play on the same team if so desired.
Pass Area AYSO – Region 641 allows for refunds under special circumstances. All special circumstance refund requests must be submitted in writing by mailing in this form (PDF) and must include the reasons and/or circumstances involved. All refund requests will be read and considered by the Regional Board and refunds will only be granted at the discretion of the Regional Board.
- Any player who withdraws prior to participating in the ﬁrst game or practice of the season may be considered for a full refund of their registration fee.
- Any player who withdraws after participating in the ﬁrst practice, but prior to the ﬁrst game of the season, may be considered for a refund of the registration fee, minus any nonrefundable AYSO National Registration Fees for insurance already paid by Pass Area AYSO – Region 641.
- Any player who withdraws after participating in the ﬁrst game of the season or beyond will not be entitled to a refund of the registration fee.
- A fee of $25 dollars will be assessed for a uniform that is not returned in clean and unused condition.
- The parent/guardian requesting the refund must ﬁll out the “Parent/Guardian” section, sign and mail this form (PDF) to the address stated in the refund request form.
- This request must be submitted by November 1 for the Fall Season or May 1 for the Coed Development Spring League season in which the refund is being requested. Refunds will not be carried over from season to season and will not be applied toward the registration fees of a following season.
- Please allow 3 to 4 weeks for a refund (if approved) to be processed.